Tipping Wedding Vendors: A Complete Guide to Showing Appreciation

everything you need to know about tipping your wedding vendors

One of the most common questions that comes up in the remaining month of planning is “Should we tip our wedding vendors?”

In short, our answer is YES! It’s always important to tip service-based vendors and the creative partners involved in making your vision a reality. Tipping within the wedding industry is similar to any other situation where you may feel inclined to tip, and the decision to do so should be based on your personal experience working with each vendor. But certain questions remain such as who to tip, how much to tip, and how to go about distributing tips on the big day. As such, we have provided the below standard wedding tipping guidelines to help you make an informed decision when factoring tips into your wedding budget:

Pro Tip: Prepare your tips ahead of time! By putting your tips in labeled envelopes, your Michelle Leo Events Planner can easily handle distributing the day-of payments and vendor tips.

hair stylist and makeup artist

Is tipping expected? Yes, just as if you were to visit a salon, a tip is expected.

How much should I tip? 15%–20%, depending upon the quality of service.

When should I tip? Tip your beauty stylists at the end of your service.

Wedding Transportation

Is tipping expected? Yes, but check your contract as it’s a common practice for gratuity for the drivers to be included in the overall fee.

How much do I tip? 15%–20% is common for a job well done.

When should I tip? Hand off tips to your planner to tip transportation partners at the end of the night or after the last ride.

Wedding Planner and Team

Is tipping expected? Yes. This is a service-based job and therefore, it is common practice to tip your planner. Keep in mind that your planner probably didn’t single-handedly execute your big day. Consider including tips for members of the planning team that assisted in all the behind-the-scenes set up, execution, and clean up activities. Ask your planner in advance how large of a team will be on site executing your wedding so you can be prepared.

How much should I tip? 10–15% of the service fee, or up to $1,000 and $50 per person on the planning team (or more depending on the number of events executed). A thoughtful gift card or nice gift is also a suitable tip for your planner.

When should I tip? Hand off an envelope at the end of the reception or send a thank you note with a check right after the honeymoon.

Rental Delivery and Setup Staff

Is tipping expected? Yes, those delivering important items or are involved in delivering and setting up aspects of the event such as tents, furniture, etc. should be tipped.

How much do I tip? $20-$25 per person.

When should I tip? Hand off tips to your planner to distribute the tips to appropriate parties.

Photographer and Videographer

Is tipping expected? If a photographer or videographer owns their business most won’t expect a tip as they’ve already negotiated their fees, but if your photographer or videographer went above and beyond, or if they work for a larger company, tipping them as thank you is appreciated.

How much do I tip? 5%-10% of the overall package or contract price.

When should I tip? Have your wedding planner tip your photographer and videographer at the end of the reception.

Ceremony Officiant

Is tipping expected? This depends on the officiant. If your officiant is affiliated with a religious institution a donation is often expected. If your officiant is non-denominational a tip is appreciated.

How much do I tip? Donations should range from $100–$300 to the religious institution, and for the officiant, a tip of $50-$100.

When should I tip? Most ceremony fees are required prior to the wedding if held within a house of worship. Otherwise, have your wedding planner tip the officiant on the wedding day prior to the ceremony.

Ceremony Musicians

Is tipping expected? Tipping is optional, but preferred for a job well done.

How much do I tip? $20–$25 per musician.

When should I tip? Ceremony musicians should receive a tip at the end of the ceremony. Again, entrust your wedding planner to take care of this.

Wedding Reception Band or DJ

Is tipping expected? Tipping is optional, but preferred for a job well done.

How much do I tip? $25–$35 per musician or 5%-10% of the overall package or contract price for DJs.

When should I tip? Have your wedding planner distribute tips to the band leader or DJ at the end of the reception.

Wedding Reception Staff

This group includes the on-site coordinator, maître d' and banquet manager.

Is tipping expected? Yes, but check your contract closely as many times this gratuity is already factored in.

How much do I tip? 15%–20% of the food and drink fee, up to $300, if gratuity has not been factored into your contract already.

When should I tip? Have your wedding planner hand the envelope to the on-site coordinator at the end of the evening.

Bartenders and Wait Staff

Is tipping expected? This is another instance where you should check your contract as gratuity for bartenders and waitstaff may already be included. If a service fee is included for any bartending or waitstaff services only consider tipping additional if the service was exceptional.

How much do I tip? 10%–20% of the liquor or food bill to be split among bartenders and/or waiters.

When should I tip? Have your wedding planner hand off an envelope to the on-site coordinator or catering manager to distribute to staff at the end of the evening.

Day of Floral Team

Is tipping expected? Tipping is optional, but preferred for a job well done.

How much do I tip? $15–$20 per person.

When should I tip? Hand off tips to your planner to distribute the tips after setup is complete.

Remember to keep in mind that these are general guidelines within the wedding industry. Tips are by no means the only way to show your appreciation to those involved in the success of your big day. If monetary thank yous are not in the budget, reviews and referrals are a great way to acknowledge a vendor’s contributions. Furthermore, showing your gratitude in the form of an online review can greatly help a vendor's business in the long run!